NATIONAL OBSERVATORY OF ATHENS

Registry and Records Management Department

I. AREAS OF RESPONSIBILITY

The Registry and Records Management Department is the central unit responsible for managing incoming and outgoing correspondence at the National Observatory of Athens, as well as for maintaining the Institution’s physical and electronic archives.

It ensures the proper registration of documents, the handling, classification, and archiving of all administrative acts,
their timely transmission to the appropriate recipients, and the secure maintenance of the historical and service archives of the NAO.

The Department supports all administrative and scientific units of the Foundation, ensuring the smooth flow of information and the creation of a comprehensive, up-to-date, and accessible archive.

Key Responsibilities include:

• Maintaining protocols and records: Managing incoming/outgoing documents and central archives.
• Mail handling: Processing internal and external mail in accordance with e-government principles.
• Handling external tasks: Managing tasks for partner organizations.
• Seal and authentic signature: Responsibility for the round seal and certification of authentic signatures on documents.
• Security and vehicles: Supervision of security, facility security, and official vehicle traffic.

II. SYNTHESIS